Ordinary and extraordinary General Meetings are convened by the Chairman – if s/he is unable, then by the Vice-Chairman. Notice of an ordinary General Meeting is sent out in writing by post or electronically, stating the venue, time and agenda and must be issued at least 14 days before the appointed day.
Requests for adding further items to the agenda must reach the Executive Board at the latest ten days before the General Meeting; they are to be included as a supplement to the agenda. Initiative motions not on the agenda may be tabled at the General Meeting, if the majority is in favour. The General Meeting has the following duties:
- adoption of the annual report and the report of the auditor
- formal approval of the Executive Board’s service
- fixing the Membership fees
- election of the Executive Board
- election of the auditor
- changes to the Bylaws
- appointment of honorary members
The ordinary General Meeting takes place once a year. An extraordinary General Meeting is convened if the interests of the Association so require or if 40% of the members so propose in writing with details of the issue to be discussed.